Records Division

By Village code, the Village Clerk is the custodian of the Village Seal and affixes its impression on documents when required. By state statute, the Clerk is the keeper of the Village records which includes minutes and ordinances dating back to 1888.

The Records Division of the Village Clerk's Office has numerous responsibilities, including filing, distributing, publishing and providing security for legal documents such as ordinances, resolutions, proclamations, agreements and minutes of the Board of Trustees' meetings.

Real Estate Transfer Tax


Real estate transfer stamps may be purchased at the Clerk's Office in Skokie Village Hall. Before a real estate transfer stamp is issued the property must be free of liens and violations and can not have any overdue bills owed to the Village. Real estate transfer stamps costs $3 per $1,000 in property value. Access the Real Estate Transfer Tax form (PDF). For more information, please contact the Clerk's Office.

Inspection Upon Sale


Village Transfer Stamps will not be issued by the Village Clerk's Office for the sale of any multi-unit rental building or single family house, duplex or townhouse used as a residential rental unit until an inspection is performed by the Property Standards Division and any and all identified code violations have been corrected. Rental units in a condominium building with more than four units are exempt from this requirement. An Upon Sale inspection report from the Village must be dated no more than 180 days prior to the date of closing and no later than the day of the closing. Inspection areas will include exterior building and property areas, common interior building areas and all dwelling units. Applications for the Upon Sale Inspection Program (PDF) and an inspection check list can be obtained from Village Hall at the Clerk's Office, the Property Standards Division, and on the Village's website along with an information pamphlet (PDF).

Passports


First time applicants can register for a passport at the Clerk's Office. To register you will need your original or certified birth certificate, a driver's license or state issued ID, one passport size photo (two inch by two inch color photo) and a check made out to the U.S. Department of State ($110 for those 16 years of age and over, $80 for those under 16 years of age). A processing fee of $35 will also be charged. Passport processing hours are Monday through Friday from 8:30 to 11:30 a.m. and 1:30 to 4 p.m. More detailed information can be found online at travel.state.gov.

Citizen's Assistance


Citizen's Assistance is another important aspect of the Village Clerk's Office that falls under the Records Division. The Village Clerk's Office provides a Citizen's Assistance line that can help with inquiries about, and requests for, Village services. Additionally, Citizen's Assistance directs residents to other agencies and organizations that offer needed services. Referrals are often given to agencies that provide consumer, legal, transportation, health, social, employment and other services.

The Citizen's Assistance number is 847-933-8480. Calls received from noon to 1 p.m., weekdays after 5 p.m. and on the weekend will be recorded on an answering machine and handled during the next business hour.